0117 311 8200

LOCAL AUTHORITY - ELECTORAL SERVICES

Latcham Direct has an experienced electoral services team, providing electoral printing and fulfilment services to local authorities and we are delighted to be members of the Association of Electoral Administrators (AEA).

We offer a complete in-house service and market leading project management which enables us to deliver electoral services communication within strict time frames.

Our core services include:

  • Poll cards
  • Postal voting statements – designed to incorporate individual requirements
  • Postal ballot papers
  • Ballot books & grass skirt count sheets
  • Secure ISO 27001 accredited data services facility
  • Data processing & management
  • Postal optimisation services (we are a Mailmark accredited mailing house)
  • HEF, ITR and all registration documentation (including Hybrid Mail)
  • AEA affiliated

Postal Voting Packs

With a range of postal ballot formats available, the statement can be specifically designed to incorporate the requirements of each council. For example, Latcham’s one piece mailer format provides both the statement and envelope A in one personalised voting statement document, containing an integrated self-seal envelope that is then returned in envelope B. This ensures document integrity and security.

Additional features include colour codes for ease of identification by the Returning Officer along with bar codes for proof of voting and full adherence to legislation. We can enclose multiple ballot papers using cameras and scanners to match documents, as required.

Poll Cards & Ballot Papers

In 2016 alone we printed over 700,000 poll cards for local authorities, ranging from standard, postal, proxy, postal proxy and poll cards with maps. We can print on coloured stock where required and with Latcham’s experience in postal management, postal savings can be achieved through the application of our sophisticated mail sortation software and downstream access services.

Our print formats enables us to produce long ballot papers allowing for more than 20+ candidates on a standard ballot paper format. We offer a full range of ballot slip including different colours for tendered slips, as well as large print and laminated options.

Ballot slips are collated for polling stations and packed clearly denoting tendered and ordinary books. Our service ensures full traceability from our warehouse to the poll station for additional security.

From our years of experience our solutions are focused on ensuring that we support councils in delivering a seamless and hassle free voting experience. Ease of counting the vote is helped with the provision of summary sheets and grass skirts, all of which we provide.

Processing Solutions

Latcham’s Direct secure ISO 27001 accredited data services facility provides a full range of data processing services to ensure that your data is compliant with legislation; we are a data protection registered company. We are able to provide an efficient and cost effective mail sortation service to achieve maximum postal discounts. We are a mailmark accredited mailing house.

We currently personalise over one million records daily, on behalf of national blue chip companies, local authorities and councils. Latcham’s in-house capacity and machine profile provides assurances on our ability to deliver – when it matters.

To ensure full compliance, our electoral services include the printing of lists and registers for reference checking and reconciliation, these can be provided in various formats to meet council requirements.

Security

With a complete in-house service you can be assured of the additional security provided from a one solution provider, backed up with Latcham’s GESC CLAS, C&CCC, N3 and ISO27001 accreditations.

Louise Potter from Sedgemoor DC has used Latcham for electoral printing for a number of years and maintains that Latcham have all the necessary firepower to provide the authority with the requisite documents on time, and to specification. Louise Potter Says,

‘Latcham’s purpose-built factory provided me with confidence that they can deliver my documents on time and to the correct specifications. I am really impressed with their attention to detail, swift turnaround times and flexibility, which is really important to us during these critical periods. I would have no hesitation in recommending them.’

Case Study: EU Referendum

Take a look at our Public Sector brochure by clicking here.

Give our Electoral Services specialist Mark Skirton a call on 0117 311 8200 or email mark.skirton@latchamdirect.co.uk.

ACCREDITATIONS

Latcham is proud to have internationally recognised accreditations – which demonstrate consistently high standards in:

Quality management – ISO 9001
Management of information security – ISO 27001
Environmental management – ISO 14001.

Latcham’s purpose-built factory provided me with confidence that they can deliver my documents on time and to the correct specifications.


Louise Potter from Sedgemoor District Council

Latcham Direct built a system that automates our initial request for CPD records, sends reminders to those that haven’t submitted a record and collects records so that reviewers can see them all in one place.


Val Cox, Senior Manager, STEP

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