Latcham Electoral Solutions
Experience: Compliance : Security
Latcham Direct has an experienced electoral services team with over 25 years of providing electoral printing and fulfilment services to local authorities. Our product range includes poll cards, postal voting statements, postal ballot papers, ballot books & grass skirt count sheets. With a high level of experience and complete in-house service, you can be confident when entrusting your electoral requirements to Latcham Direct.
Data Processing Solutions
Latcham’s secure ISO 27001 accredited data services facility provides a full range of data processing services to ensure that your data is compliant with legislation; we are a data protection registered company.
We are able to provide an efficient and cost effective mail sortation service to achieve maximum postal discounts. We are a mailmark accredited mailing house.
We currently personalise over one million records daily, on behalf of national blue chip companies, local authorities and councils. Latcham’s in-house capacity and machine profile provides assurances on our ability to deliver – when it matters.
Postal Voting Packs
With a range of postal ballot formats available, the statement can be specifically designed to incorporate the requirements of each council.
For example, Latcham’s one piece mailer format provides both the statement and envelope A in one personalised voting statement document, containing an integrated self-seal envelope that is then returned in envelope B. This ensures document integrity and security.
Additional features include colour codes for ease of identification by the Returning Officer along with bar codes for proof of voting and full adherence to legislation. We can enclose multiple ballot papers using cameras and scanners to match documents, as required.
In 2016 alone we printed over 700,000 poll cards for local authorities, ranging from standard, postal, proxy, postal proxy and poll cards with maps. We can print on coloured stock where required. With our experience in postal management, postal savings can be achieved through the application of our sophisticated mail sortation software and downstream access services. We currently provide poll cards using ‘mailmark’ sortation to provide the bmost efficient product available in the market place.
The extensive range of our print formats includes the ability to produce long ballot papers allowing for more than 20+ candidates on a standard ballot paper format.
As you would expect we provide a full range of ballot slip including different colours for tendered slips, as well as large print and laminated options.
Ballot slips are collated for polling stations and packed clearly denoting tendered and ordinary books. Our service ensures full traceability from our warehouse to the poll station for additional security.
To ensure full compliance, our electoral services include the printing of lists and registers for reference checking and reconciliation, these can be provided in various formats to meet council requirements
Counting with summary sheets & grass skirts
From our years of experience our solutions are focused on ensuring that we support councils in delivering a seamless and hassle free voting experience. Ease of counting the vote is helped with the provision of summary sheets and grass skirts, all of which we provide.
With a complete in-house service you can be assured of the additional security provided from a one solution provider, backed up with Latcham’s GESC CLAS, C&CCC, N3 and ISO27001 accreditations which confirm our position us as one of the most secure electoral services provider in the UK.
Latcham’s business security is comprehensive; our IT infrastructure is subject to regular penetration testing and we have implemented solutions to continuously monitor our network environment using sophisticated software to ensure all data is safe.
Latcham physical security includes:
- Security perimeters with fencing, card controlled entry gates and turnstiles
- 24/7 internal and external CCTV monitoring
- Intruder alarm system
- Secure production areas, warehousing and waste destruction
- Access control with card and keypad door entry throughout site (restricted by job role)
- Manned reception with all site visitors fully supervised
- All staff screened, with confidentiality agreements signed, prior to employment and wear photographic ID at all times
- Remote monitoring.
- Secure on-site data centre
Call our experienced team to find out how we can help you to deliver a seamless electoral service on 0117 311 8208.
Download our elections case study here